Privacy Policy – ZeozTime

Effective Date: 29 January 2026

Last Updated: 29 January 2026

1. Introduction

This Privacy Policy explains how personal data is collected, used, and protected when you use ZeozTime, a service that enables users to create, schedule, and send voice messages delivered via email for business and personal use (the Service).


ZeozTime is a Zeoz-branded application operated by Print Management Information Systems Ltd.


Print Management Information Systems Ltd. (PMIS, we, us, our) is responsible for operating the Service and processing personal data.

2. Branding and Legal Responsibility

Zeoz is a brand and product name used by Print Management Information Systems Ltd.

References to Zeoz do not indicate a separate legal entity unless expressly stated.


For data protection purposes, Print Management Information Systems Ltd. is the responsible entity.

3. Information We Collect

3.1 Information You Provide

  • Account information (name, email address, credentials)
  • Recipient email addresses provided by you
  • Voice message content (audio files you upload or record)
  • Message metadata (scheduled delivery time, delivery status)
  • Billing and transaction references
  • Support communications

We do not intentionally collect special category data.

3.2 Information Collected Automatically

  • IP address
  • Device and browser information
  • Usage logs and timestamps
  • Cookies and similar technologies

4. How We Use Information

We use personal data to:


  • Operate and maintain the Service
  • Deliver voice messages via email according to user instructions
  • Schedule immediate or future delivery
  • Authenticate users and manage accounts
  • Provide customer support
  • Improve performance and security
  • Comply with legal obligations

5. Sharing of Information

We may share personal data with:


  • Hosting and infrastructure providers
  • Email delivery and messaging partners
  • Payment processors
  • Security and analytics providers

All third parties are bound by confidentiality and data protection obligations.

6. User Responsibility for Communications

You are responsible for ensuring that:


  • You have a lawful basis to contact recipients by email
  • Your use complies with applicable privacy and electronic communications laws
  • Recipient consent and opt-out mechanisms are handled where required

PMIS does not determine the legality of your communications.

7. Data Retention

Personal data is retained only as long as necessary to:


  • Provide the Service
  • Meet legal and regulatory requirements
  • Resolve disputes and enforce agreements

Voice message content may be deleted automatically after defined retention periods.

8. Security

We implement reasonable technical and organisational safeguards to protect personal data. No system is completely secure, and use of the Service is at your own risk.

9. International Transfers

Personal data may be processed outside your country of residence. Where required, appropriate safeguards are applied.

10. Children's Privacy

The Service is not intended for children under 18 (or the applicable legal minimum age). We do not knowingly collect data from minors.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of the Service constitutes acceptance of the updated version.

12. Contact

Print Management Information Systems Ltd.
Email: support@zeoztime.com

13. Future Corporate Restructuring

Print Management Information Systems Ltd. may, in the future, transfer the operation of ZeozTime or the Zeoz brand to a related entity, subsidiary, or successor company.


User rights will remain unchanged, and personal data will continue to be protected in accordance with applicable law.

Appendix A – GDPR & UK GDPR Compliance

A1. Data Controller

Print Management Information Systems Ltd.
Operator of ZeozTime

A2. Categories of Personal Data

  • Identity and contact data
  • Account credentials
  • Recipient email addresses
  • Voice message audio content
  • Message scheduling and delivery metadata
  • Technical and usage data

A3. Lawful Bases for Processing

  • Performance of a contract
  • User consent (where required)
  • Legitimate interests (security, service improvement)
  • Legal obligation

A4. Controller / Processor Context

Where business users upload recipient data or voice message content:


  • The business user acts as an independent Data Controller for recipients
  • Print Management Information Systems Ltd. acts as a Data Processor, processing data solely to deliver voice messages via email

A5. Data Subject Rights

Users have rights to access, rectification, erasure, restriction, portability, and objection in accordance with GDPR and UK GDPR. Requests may be submitted to support@zeoztime.com.

A6. International Transfers

Transfers outside the UK/EEA are protected using appropriate safeguards such as adequacy decisions or Standard Contractual Clauses.

A7. Supervisory Authority

UK users may contact the Information Commissioner's Office (ICO).
EU users may contact their local supervisory authority.

Data Processing Addendum (DPA) – ZeozTime

Effective Date: 29 January 2026

1. Parties

Processor: Print Management Information Systems Ltd.
Service: ZeozTime (voice messages delivered via email)

2. Subject Matter and Duration

Processing relates to the delivery of voice messages via email, account management, and service support for the duration of the Customer's use of the Service.

3. Nature and Purpose of Processing

  • Storing voice message audio files
  • Scheduling and transmitting messages via email
  • Maintaining delivery logs
  • Providing technical support

4. Categories of Data Subjects and Data

Data Subjects


  • Customer users
  • Message recipients

Personal Data


  • Email addresses
  • Voice message content
  • Message metadata
  • Account and usage data

5. Customer Obligations

The Customer confirms it has:


  • A lawful basis to contact recipients
  • Appropriate consent or legitimate interest
  • Responsibility for compliance with electronic messaging laws

6. Processor Obligations

PMIS shall:


  • Process data only on documented instructions
  • Maintain confidentiality
  • Implement appropriate security measures
  • Assist with data subject rights requests
  • Notify of personal data breaches without undue delay
  • Delete or return data upon termination unless legally required to retain it

7. Sub-Processors

PMIS may engage sub-processors for hosting, email delivery, analytics, and payments, subject to GDPR-equivalent obligations.

8. International Transfers

Transfers are safeguarded using lawful mechanisms under GDPR and UK GDPR.

9. Audits

PMIS will make available information reasonably necessary to demonstrate compliance, subject to confidentiality and proportionality.

10. Governing Law

England and Wales.